Organized and Proactive Family Assistant Needed in Woodside

A busy Woodside family with two daughters – a 15-year-old in 10th grade and 12-year-old in 7th grade – is seeking a reliable and experienced family assistant to help manage their household and support their children’s activities. The girls have different activity schedules as well as active social/volunteer/work schedules that need to be wrangled! Their children are sporty, artsy, and outgoing so someone active who can connect and engage them in their interests will be the best fit!

This person will also help with the day-to-day household tasks like managing the family’s Google calendar, planning and preparing simple meals for the kids/family, grocery shopping, and light housekeeping tasks (keeping the kitchen and mudroom clean and organized, tidying common areas, etc.).

Their ideal FA is a positive, growth-oriented “doer” who is flexible, organized, and proactive. Prior office or administrative experience is a plus. This person should have a “no task is too big or too small” mindset, be high energy and willing to go with the flow and proactively pitch in.

SCHEDULE:

Monday, Wednesday, Friday 12 p.m. to 8 p.m.
Tuesday, Thursday 12 p.m. to 7 p.m.
Occasional flexibility to stay later or work weekends

Experience Requirements

• 3 years minimum experience as a Family Assistant with excellent verifiable references

Educational Requirements

• Fluency in English

Qualifications

• COVID vaccinated and CPR Certified
• Valid driver’s license and clean driving record (family will provide household car for work-related driving)
• Strong organizational and time management skills
• Excellent communication skills with demonstrated ability to provide frequent updates
• Digital proficiency, especially with Google Suite applications
• Strong coordination and scheduling abilities
• Cooking skills
• Experience managing dynamic schedules and last-minute changes
• Reliable and punctual
• Articulate
• Experience with complex calendaring and travel coordination
• Experience with pet care
• Proactive communicator – must be comfortable with frequent updates and early communication about schedule change
• Adaptable to changing situations, especially with sports and after-school activities
• Tech-savvy and comfortable with digital organization tools
• Ability to coordinate effectively with working parents
• Professional attitude and approach to family assistance

Responsibilities

Childcare Support

• Managing children’s schedules and activities
• Providing safe and reliable transportation to/from school, extracurricular activities, and social events
• Ensuring children arrive on time to all commitments
• Supporting children with after-school routines

Household Management

• Light housekeeping duties
• Family laundry
• Grocery shopping and household supply management
• Running errands as needed
• Cooking and meal preparation for children
• Pet care for one cat and one dog
• Assistance with planning and coordinating family events and entertainment
• Calendaring and travel coordination