Family Assistant in Kentucky

Family Assistant

Near Waco, KY

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently in search of a full time family assistant for a client based in Kentucky. 

What Winning In This Role Looks Like

• You show up with a positive attitude and genuinely enjoy being of service
• You are a go-getter with a strong work ethic
• You take pride in follow-through and the successful completion of tasks
• You are trustworthy, discreet, and respectful of private family matters
• You are a natural problem solver who thinks creatively and practically
• You are solution-oriented and calm under pressure
• You are flexible and able to pivot quickly as priorities change
• You work well with a wide variety of people, including family members, farm staff, nonprofit partners, contractors, and retail employees
• You work efficiently and manage your time well
• You have strong attention to detail and are highly organized
• You are a clear, thoughtful, and professional communicator
• You are attentive and able to anticipate needs before being asked
• You know when to take initiative and when to fade into the background
• You are proactive rather than reactive and consistently stay two steps ahead
• You are intuitive, adaptable, and comfortable in dynamic environments
• You can jump into an existing team, adapt to established workflows, and integrate seamlessly
• You are comfortable traveling as needed and adjusting to variable schedules
• You are comfortable around children and family life
• You have a valid driver’s license and reliable transportation
• You are dependable, grounded, and respectful of boundaries

Regular Tasks for This Role

• Supporting the Owner/Project Manager across all operations, including home, farm, nonprofit, and retail needs
• Running errands (groceries, supplies, furniture pickups, farm deliveries, Marketplace purchases, etc.)
• Coordinating and attending meetings with farm leadership, vendors, store employees, and nonprofit partners as requested
• Representing the Owner/Project Manager in meetings when they are unavailable, including taking notes and relaying action items
• Coordinating tasks and order of operations across multiple enterprises
• Booking appointments, managing calendars, and assisting with scheduling
• Scheduling and hosting conference calls, Zoom meetings, and phone calls
• Sourcing, ordering, stocking, and maintaining office supplies, groceries, home goods, furniture, equipment, and materials
• Coordinating private contractors for repairs, construction, carpentry, equipment installation, and site visits
• Assisting with farm and property management tasks as needed
• Filling in for the Owner/Project Manager on tasks they would normally handle, as needed
• Assisting with cleanliness and upkeep of all properties, including:
• Scheduling cleaners
• Delegating cleaning tasks
• Conducting inspections of rentals and employee housing
• Assisting Farm grocery (only in emergency situations) potentially on short notice
• Working with store employees to ensure the store remains clean, organized, and operational when filling in
• Ordering or coordinating inventory, ingredients, packaging, and supplies for grocery when requested
• Assisting with childcare on a limited, as-needed basis (primarily evenings or emergencies), typically with one child at a time
• Driving family members or team members to appointments or locations as needed
• Coordinating pickup and delivery of items between properties, farm, and store locations

Skills, Experience & Qualifications

• Previous experience as a family assistant, personal assistant, house manager, or similar role preferred
• Comfortable working with a high level of autonomy and responsibility
• Strong organizational, time-management, and multitasking skills
• Excellent communication and interpersonal skills
• Ability to manage shifting priorities and variable daily schedules
• Comfortable working across home, farm, retail, and office environments
• Calm, patient, and appropriate around children
• Comfortable assisting with childcare when needed, with professionalism and good judgment
• Ability to attend meetings independently and represent the Owner/Project Manager effectively
• Strong problem-solving and critical-thinking abilities
• Physically able to assist with errands, lifting, moving items, and hands-on tasks as needed
• Reliable personal vehicle required; 4x4 or AWD mandatory
• Willingness to work occasional evenings or weekends with notice
• Bilingual (Spanish) preferred, especially for candidates relocating

Schedule, Location & Logistics

• Primarily Monday–Friday
• Occasional evenings or weekends as needed
• Daily hours vary by day (some later starts to support evening needs)
• Not a 24/7 role
• Preferred residence within approximately 65 miles of Irvine, KY

Compensation & Benefits

• Salary: $75,000 annually
• Healthcare: Medical, dental, and vision coverage
• Travel-related expenses: Hotels and rental cars covered when required